Live shows are thrilling. The lights, the crowd, the energy — it’s all magic. But behind every smooth performance is a team hustling with one golden weapon: the tech script. If you’ve ever wondered how to format a tech script for live shows without going cross-eyed, you’re in the right place.
In this post, we’ll break it down in simple, stress-free language. Whether you’re a newbie stage manager, a tech operator, or just someone who wants to get things right, you’ll walk away with a clear understanding of how to format a tech script that keeps your show running like a well-oiled machine.
Let’s dive in!
What is a Tech Script (And Why Should You Care)?
A tech script is the master guide used by the production team during a live show. It includes all the technical cues — like lighting changes, sound effects, mic cues, video roll-ins, and more — matched with the exact moment they need to happen during the performance.
In other words, while performers get the applause, the tech script keeps the show from turning into a disaster.
Why Formatting Matters (Yes, It Really Does)
An unorganized script is like trying to navigate a jungle with a map drawn by a toddler. It slows everyone down, causes mistakes, and leads to panic.
Proper formatting ensures:
- Everyone knows what’s happening and when
- Cue calls are clear and timed perfectly
- The team can follow along without flipping back and forth
- Emergency changes are easier to make
So yeah — formatting isn’t just helpful. It’s essential.
How to Format a Tech Script for Live Shows (Step-by-Step)
1. Use a Two-Column Layout
This is the most common and most effective layout. Here’s how it works:
- Left Column: Time or scene cues, dialogue, lyrics, stage directions
- Right Column: Technical cues (like lighting, sound, video, effects)
Example:
| Script/Dialogue | Tech Cues |
| Host enters stage and says welcome line | Light cue #1: Spot on Host
Mic 1: ON |
| Performer starts singing | Audio: Track 1 Play
Light cue #2: Stage wash |
2. Color Code Cues
Make your script easier to scan by color coding different types of cues:
- Red for audio
- Blue for lighting
- Green for video
- Yellow for stage movements or props
Even if you’re not printing in color, bold text or ALL CAPS can help too.
3. Use Clear Labels and Abbreviations
Don’t write a novel in the tech column. Keep it tight and clear.
- ✅ Right: “Light Cue 7: Blue wash”
- ❌ Wrong: “Please turn on the blue lights at this part of the show”
Use consistent terms like:
- LX = Lighting
- SFX = Sound effects
- VO = Voiceover
- VTR = Video playback
4. Add Page Numbers and Scene Headers
Make it foolproof for everyone to stay in sync. Label scenes and add page numbers at the bottom. Especially helpful when things go wrong (and they will — it’s live!).
5. Include a Cue Summary Sheet
At the start of your script, add a one-page cheat sheet listing all the cues in order. This helps operators get an overview of what’s coming.
Pro Tips to Keep in Mind
- Read it out loud: If it sounds confusing, it probably is.
- Keep backup copies: Always have printed and digital versions.
- Test the cues in rehearsal: Timing is everything.
- Leave white space: Cramming info makes it harder to follow.
- Work with your tech team: Don’t format in a vacuum. Ask them what works.
Final Thoughts
Formatting a tech script for live shows doesn’t have to be a headache. With a little structure, a dash of color, and a sprinkle of common sense, you’ll create a script that makes you the hero backstage.
Remember: Live shows are unpredictable. A well-formatted script is your safety net.
So next time someone asks you how to format a tech script for live shows, you’ll smile and say, “Got it covered.”
FAQs About Formatting Tech Scripts for Live Shows
Q: What software should I use to format a tech script?
A: Google Docs or Microsoft Word works great. For more advanced shows, try Cue Script, QLab notes, or even Excel if you’re tech-savvy.
Q: Do I need to include stage directions in the tech script?
A: Yes, but only the ones that affect technical cues (like entrances, exits, or major movement).
Q: How detailed should tech cues be?
A: Be precise but brief. Include enough to understand and execute, but don’t write a paragraph for each cue.
Q: Can I just write cues in the margins of a regular script?
A: Technically yes, but it gets messy fast. A two-column format is much clearer.
Q: Should the performers get a copy of the tech script?
A: Usually, no. They get their own version. But some leads or hosts may want to see both.
Now go out there and format that tech script like a pro. Your future show — and tech crew — will thank you.
